---
title: "Cahier des charges d'achat FF&E de la maison Varela | Hale Montero"
description: "Cahier des charges de Hale Montero Interiors pour l'ameublement de la maison Varela en bord de mer : 412 articles, cinq jalons, délais de livraison et installation, de mars à décembre 2027."
canonical: "https://pr-99.preview.formlio.com/fr/documents/miami-cahier-des-charges-dachat-ffe"
locale: "fr"
type: "document"
lastModified: "2026-10-22"
alternates:
  en: "https://pr-99.preview.formlio.com/documents/miami-ffe-procurement-statement-of-work.md"
---

# Cahier des charges d'achat FF&E de la maison Varela | Hale Montero

## Cover

### Furnishing the Varela house, from purchase order to final placement.

*Statement of work · Hale Montero Interiors*

FF&E procurement and installation for a new-build 9,800 sq ft waterfront house on Bay Harbor Islands.

*Living room of the Varela house facing the bay*

*Hale Montero Interiors*

## Parties and scope

### What this statement of work covers

*Parties, dates, scope*

Design is signed off. This document governs the next nine months: buying 412 specified items, getting them to Miami intact, and placing every one before you move in.

Parties: Hale Montero Interiors LLC (the studio) and Andrés and Lucía Varela (the client). Kerrigan Coastal Builders holds the construction contract and is not a party.

Term: Monday 8 March 2027 to Tuesday 14 December 2027. Certificate of occupancy is expected Thursday 11 November 2027. If it slips, install moves with it, and storage is extended at the rate in the fee schedule.

## Milestones

### Five milestones, one constraint

Lead times set this schedule, not effort. The longest item, bespoke upholstery at 16 weeks, decides when everything else must be ordered.

### 1. Specification freeze, 19 March

Every item, finish and COM fabric confirmed in the live FF&E tracker. After this date a change is a change order with its own lead time.

### 2. Orders and deposits, 2 April

Purchase orders issued for all 412 items. Vendor deposits of 50 percent paid from your project account within three working days of each acknowledgment.

### 3. Lead times and freight

Upholstery 16 weeks, Italian stone tables 12 weeks plus five by sea, outdoor pieces 10 weeks. We chase every vendor weekly and post dates to the tracker.

### 4. Receiving in Doral

Every delivery is opened, inspected and photographed within 48 hours of arrival. Damage claims are filed the same day, before the freight window closes.

### 5. White-glove install

Nine working days from 29 November, then styling, a snag walk and handover on Tuesday 14 December.

## What we procure

### 412 items across six categories

Every line sits in the shared FF&E tracker with its vendor, lead time, deposit status and current location. You can see all of it at any hour without asking us.

### Upholstery, 64 pieces

Bespoke sofas and lounge chairs from a North Carolina workshop, in performance linen and two COM fabrics. The 16-week lead time is the critical path.

*Green linen upholstery detail*

### Stone and case goods

52 pieces, including the dining table and two consoles in Italian travertine, crated and shipped by sea to Port Everglades.

*Travertine table edge*

### Lighting, 118 fixtures

Decorative pendants, sconces and lamps, all specified for the Lutron scenes already wired by Kerrigan.

*Glass pendant over coral stone*

### Rugs and shades

74 items: hand-knotted rugs plus motorized shades and drapery for 38 openings, measured on site after glazing.

*Linen drapery and wool rug*

### Outdoor, 41 pieces

Pool deck and dock furniture rated for salt air and 150 mph tie-down, with removable cushions for storm prep.

*Outdoor lounge chairs on the pool deck*

### Art and mirrors

63 pieces, framed, crated and hung by an art handler on day eight of install.

*Bronze mirror above an oak console*

## Schedule

Forty weeks, most of them spent waiting on vendors. Assumes your sign-off on each purchase order batch within three working days and a certificate of occupancy by 11 November.

| Task | Start | End | Duration | Label |
| --- | --- | --- | --- | --- |
| Specification freeze and client sign-off | 2027-03-08 | 2027-03-19 | 5 days | Specification |
| Purchase orders issued, 50 percent deposits paid | 2027-03-22 | 2027-04-02 | 5 days | Orders |
| Bespoke upholstery, 16-week lead time | 2027-04-05 | 2027-07-23 | 5 days | Lead times |
| Outdoor furniture, 10-week lead time | 2027-04-12 | 2027-06-18 | 5 days | Lead times |
| Travertine tables, fabrication and ocean freight | 2027-04-05 | 2027-08-13 | 5 days | Lead times |
| Receiving, inspection and storage in Doral | 2027-06-21 | 2027-11-26 | 5 days | Receiving |
| Certificate of occupancy | 2027-11-11 | 2027-11-12 | 5 days | Site |
| White-glove installation, nine working days | 2027-11-29 | 2027-12-09 | 5 days | Install |
| Styling, snag walk and handover | 2027-12-10 | 2027-12-14 | 5 days | Install |

## Fees

### Fees and goods budget

In US dollars. The design fee was settled under the design agreement and is not repeated here. Our management fee is 14 percent of goods value, recalculated at final invoice. Goods are paid by you directly to vendors and listed separately below.

### Studio fees

#### Procurement management, 14% of goods

| Item | Price |
| --- | --- |
| Purchase orders, deposits and vendor follow-up | $126,336.00 |
| Freight, customs and damage claims | $44,589.00 |
| Live FF&E tracker and weekly report | $37,158.00 |

#### Receiving and installation, fixed

| Item | Price |
| --- | --- |
| Receiving warehouse, Doral | $18,740.00 |
| White-glove install crew, nine days | $41,385.00 |
| Art and mirror hanging, 63 pieces | $7,860.00 |
| Shade and drapery install, 38 openings | $11,215.00 |
| Styling day and handover walk | $6,940.00 |

### FF&E goods budget

#### Goods, by category

| Item | Price |
| --- | --- |
| Upholstery and seating | $412,600.00 |
| Stone tables and case goods | $318,450.00 |
| Decorative lighting | $196,830.00 |
| Rugs, shades and drapery | $243,170.00 |
| Outdoor furniture | $171,920.00 |
| Art, mirrors, bedding and accessories | $143,330.00 |

## References

### From clients and contractors we have installed for

> Their receiving team found a cracked marble top in Doral, filed the claim the same afternoon and had a replacement slab cut before our move-in. We only heard about it in the weekly report.

— Delphine Abara-Ross, Owner, Golden Beach residence

> A tropical storm watch landed two days into install. Yolanda's crew had every outdoor piece back on the truck in four hours and reinstalled it on Monday. Nothing was lost and the handover date held.

— Harlan and Bea Ossian, Owners, Key Biscayne residence

> Most designers arrive with furniture and no plan for the building. Hale Montero sent us a delivery schedule by elevator slot and door width six weeks out. We did not lose a single day to them.

— Javier Ruelas-Lowe, Project Executive, Brightwater Construction

## Terms

### Deposits, risk and storms

The terms that decide what happens when something goes wrong between the vendor and your living room.

### Deposits and who signs off orders

Nothing is ordered without your approval in the tracker. Vendors take 50 percent at order and the balance before shipping. Deposits are paid from your project account; we never hold your money.

### Cancelling or changing an order

Stock items can usually be cancelled within 72 hours of order for a 15 to 25 percent restocking fee. Bespoke upholstery, COM fabric and cut stone are non-cancellable once production starts. We flag every non-cancellable line before you approve it.

### Damage in transit or on site

Every piece is opened and photographed in Doral within 48 hours. Freight damage is claimed against the carrier the same day. Damage caused by our install crew is repaired or replaced at our cost, under our $5m liability cover.

### Storage if the house is late

Storage up to Friday 26 November 2027 is in the fixed fee. After that it is $1,265 per week, invoiced monthly, until the certificate of occupancy is issued and the site is clean.

### Hurricane season

Season runs to 30 November, so goods stay in the Doral warehouse, not on an open site, until install starts on 29 November. If a named storm watch is issued during install, we stop, secure or remove all outdoor pieces within six hours and restart once the watch is lifted. Those days extend the install window at no charge.

## The rule

Every piece waits in Doral for the house, never the house for a piece.

## Approval

### Next step

Sign by Friday 5 March 2027 and we hold the 8 March specification freeze. Purchase orders follow the week of 22 March.

### Prepared by

**Celeste Hale**
Principal, Hale Montero Interiors

3940 NE 2nd Avenue, Suite 210
Miami, FL 33137
celeste@halemontero.com

### For approval by

**Lucía Varela**
On behalf of Andrés and Lucía Varela

Yolanda Quintero, our procurement director, will walk the Doral warehouse with you on Thursday 4 March if you want to see it first.

### Approve procurement and installation

By signing, you appoint Hale Montero Interiors for procurement and installation from Monday 8 March to Tuesday 14 December 2027. Studio fees are $294,223 on the current goods estimate: 14 percent management fee plus $86,140 fixed. The first invoice, 30 percent of fees, is issued on 8 March.